15+ Top Business Web Video Conferencing Software Free + Paid (New Video Review)

Many people are now working from home. This makes web meeting software a necessary tool when working from home.

There are many options, including free or low-cost versions that you can choose from.

video conferencing software — Video conferencing software can be a great way for team members to stay connected. Image source: Envato Elements

When workers are in different locations, how can you ensure they all communicate well?

Holding a web meeting solves the communication problem. You can use online meeting software to plan regular meetings for your team.

This allows everyone to connect over the internet, share information, and ask questions. With the right web conferencing software, you can even hold training sessions.

Choosing live video conferencing software is a big decision for your business. It's important because it helps your team stay connected. Learn what you need to know to choose the web conferencing software for your needs.

First, we'll explore slideshow templates so your web conference looks professional. Then, I'll explain what web video conferencing software is. We'll look at some web meeting software and video meeting software features that business owners often look for.

Finally, we'll share the best video conferencing software tools. (We've added a short video review to save you time.)

Need help with the physical setup: camera, lighting, and so on? Check out our practical guide to creating an effective video conferencing equipment setup.

Practical Video Conferencing Equipment Setup
David Bode
07 Apr 2020

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Skype for Business/Microsoft Teams

Meet by Google Hangouts

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What Is Web Video Conferencing Software?

Web video conferencing software lets you have different types of online meetings.

It doesn't matter where the participants are located. The online meeting software makes use of the Internet, so anyone with a connection can take part.

Live web conference softwares may include a video element where participants can see each other using their webcams. The meeting may also only be audio. Sometimes the online meeting is also available by phone. It makes it even easier for all team members to attend.

Web video conferencing software can be used to conduct various types of meetings including:

traditional staff meetings
web seminars
webcasts
collaboration
training

To conduct a successful web meeting, your business will need good web conferencing software.

Core Web Conferencing Software Features

As you select your video conferencing software, you'll want to pay close attention to what the software can do. Get the most from your web meeting tool. Make sure to select a package that's got features that you need.

Some common features that businesses often need include:

Meeting Initiation. This is the capability to start a meeting as opposed to just being a meeting participant. This is very important if you'll be hosting the online video conferences yourself.
Screen Share. If you want meeting participants to be able to look at what's displaying on your computer during the web conference, you'll need this feature.
Recording. The ability to be able to record your live web conference can be useful for members who can't make your meeting. It can also serve as a record of what took place.
Audio. If some of your team members don't have a webcam, you'll want them to at least be able to take part through audio.
Slideshow. A slideshow can be a great way to organize the information you present during your web meeting. Consider using a slideshow template for a more professional presentations (see section below).
Private Chat. Private chat is the ability for several team members to communicate privately during the main meeting. This can be useful for answering questions.
Video Conferencing. This feature allows video meeting participants to enable their webcams so that they can see each other during the meeting.
Collaborative Tools: These tools have virtual whiteboards, document collaboration, and other features. They help people work together in real time.
Integration: The ability to integrate with other platforms such as email, calendars, and CRM software, is important. It allows for a streamlined workflow.
Mobile Access: With more mobile device users, having web conferencing software with apps for both iOS and Android is important.

While you may not need all of these capabilities in your conferencing software, chances are that your business will need at least some of them.

Be sure to pick a tool that offers what you need (and don't forget to consider your future needs).

We've talked about web video conferencing software and their features.

Let's check out some of the best video conferencing tools for businesses or individuals.

Best Web Video Conferencing Software Tools (With Quick Video Review)

Are you looking for best web conferencing tool? Check out some of the best web video conferencing tools for businesses.

As of July 2023, many web video conference tools have special offers available.

Check with the web video conference tool of your choice to find out if they got a deal available.

Here's another look at the meeting software tools we covered in the video above.

Plus, we cover three additional meeting software tools you may find useful:

1. Skype for Business/Microsoft Teams

You might know Skype for making long-distance calls on your computer. But Skype for Business and Microsoft Teams let you use Skype for online video conference meetings.

Skype for Business is being replaced by Microsoft Teams, which contains many of the same features. There's even a free version of the meeting software to get you started. If you still have Skype for Business, it should still be good until July 31, 2021.

Use this video conference software to share your desktop and collaborate online in real-time. You can also record your meetings.

To learn more about Skype, study the following tutorial:

How to Record Skype Calls on a Mac
Harry Guinness
27 Jan 2017

2. Meet by Google Hangouts

This best web conference software is a more business-friendly tool than the classic Google Hangouts. To use this web conference software you'll need a G Suite Account.

Meet by Google Hangouts allows you to hold live video conferences. The number of people you can host for your online video conference varies. If you've got G Suite Enterprise, you can host up to 100 people. But with G Suite Basic you can host up to 25 people With GSuite Business, you can host 50.

3. Cisco WebEx

This live video conferencing software has many features. They include screen sharing, cloud recording, and personal video meeting rooms. The number of people you can include in your web meeting depending on the level of package your purchase.

This is also a web meeting software for free. With the free starter level, you can include 100 participants. At the Business level you can have up to 200 meeting participants. There are several levels of this web conferencing software in between.

4. GoTo

This web conferencing software is designed specifically for online meetings. It includes a toll-free option to make your meetings more accessible.

Set up a personal meeting room with your own URL. Share your desktop in real-time, so your attendees can see exactly what you're talking about. Record your meeting and store it in the cloud.

You can also download a free trial video conferencing software that hosts up to 250 participants.

5. Zoom

This popular online meeting software is a great choice for businesses. This web meeting software has a free version.

At the free level, you can host up to 100 meeting participants for up to 40 minutes. You can also use screen sharing to collaborate with this best web conference software . And there are breakout rooms for private discussions.

For extra features like unlimited meeting time and more participants, pick a premium plan. This can allow up to 1,000 participants with the Enterprise Plus option.

6. RingCentral Office

There are also three premium levels that come with this online meeting software. This web meeting software includes unlimited video and audio meetings as well as screen sharing.

At the most basic level, you're limited to four people per meeting.

At the most advanced level, include up to 200 people in your meeting. Also nice is that fact that you can get a free trial of any level of service—even the most basic.

7. ClickMeeting

ClickMeeting is a feature-rich web conference software that not only lets you hold online meetings, but also lets you run webinars. Your meetings can accommodate up to 25 participants, but if you host a webinar you can include more people (based on your plan level).

This desktop video conferencing software also lets you share screens for collaboration. Plus, record your meetings for those who couldn't attend.

8. Adobe Connect

While you may think of Adobe as having great design tools, they also offer online meeting capability through Adobe Connect.

You'll meet in an online meeting room with a custom URL that's always available. You can record your meetings and even republish them.

Plus, there are add-ons that allow you to do more. A free trial is available for this desktop video conferencing software.

9. Zoho Meeting

Use your Webcam to talk to your meeting participants through a video feed. You can share all or part of your screen to help illustrate your points. Plus, you can record screen shares and the audio part of your meetings.

This web conferencing software is compatible with your calendars. Set up automated email reminders to maximize meeting attendance.

10. Amazon Chime

Here's another well-known company with online meeting software you may not be aware of. Set up secure web meetings with pay-as-you-go pricing. You can even use Amazon's Alexa to start your meeting.

It's also easy to share screen content using Amazon Chime. Make a recording of your online meeting and store in in the cloud for later reference. Add meetings to the MS Outlook calendar.

11. AnyMeeting

This online meeting software offers two plans. With the free plan you can hold a meeting of up to four web participants. The Lite plan allows you to hold a meeting of up to 10 web participants, the pro plan allows you to host up to 30.

All three plans let you host up to 200 web and phone participants. All levels include screen sharing, chat, and the ability to send email meeting invitations and reminders.

With the larger plan you can also have a toll-free number for your meeting as well as the ability to create a meeting recording.

12. DialPad

If you mostly host small web meetings and you're looking for free web conferencing software, this option may be for you. The free version of DialPad allows you to have up to ten meeting participants.

The free level even includes screen sharing and the ability to record a call. There's even HD video. It's worth noting that the call is limited to 45 minutes with the free version.

A Business version is available with additional features.

13. BlueJeans

Here's another price-conscious online meeting software tool for a business owner. This plan is for single users. It lets you meet with 50 to 150 attendees based on the chosen version of the tool.

Use Outlook or Google calendar to schedule the meetings. This tool works well with many business software. It includes Slack, Skype, Trello, Facebook Live, and others.

14. U Meeting

U Meeting is a web video conference software that is cloud-based and designed for online webinars and video meetings. It has apps for Windows, macOS, Android, and iOS.

U Meeting is aimed at companies working remotely and provides a diverse toolset perfect for small- and medium-sized businesses. You can schedule meetings in advance and sync them with Google/Outlook calendars. You can also record meetings can be enabled on a per-user basis.

15. GoBrunch

GoBrunch is a video conference software that operates using adaptable virtual rooms. Each room can be tailored with distinctive themes, catering to varied scenarios including virtual workspaces, meetings, and educational sessions.

The unique interface of GoBrunch helps create engaging virtual workplaces. This helps give the user an experience that closely resembles real world environments.

16. TeamViewer Meeting

TeamViewer Meeting is a web conference software for online meetings. It lets you talk to people around the world using video and voice calls. You can also send messages, share your screen, and use it on any device.

It works anywhere you go! It also allows you to share the content of your screen or establish an audio or video connection. TeamViewer Meeting is best for collaborative meetings.

Use a Slideshow Template for Your Online Video Conference

Before we dive into our list of web video conferencing software, let's look at a way to make it as professional as possible.

Use a slideshow template to make sure that your video conference feels well-organized and professional.

You can find top-notch presentation templates created by professional designers on Envato Elements. It lets you download an unlimited number of PowerPoint templates.

Also find other creative assets like photos, graphics, logos, and more. All you need for one low price.

Here's a peek at some of our best-selling slideshow templates on Envato Elements:

Web Meeting Presentation Templates — Use a professionally-designed presentation template to make sure your web presentation looks good.

The following tutorial addresses how to create webinar slide decks. Many of the techniques would also work for a web video meeting:

How to Design Killer Webinar Slide Decks (With PowerPoint PPT Templates)
Brenda Barron
22 Sep 2021

Learn More About Web Meetings and Working Remotely

As you begin to hold more and more web meetings, you'll want to learn how work with team members through video conferencing tools.

Planning your next web meeting? Check out the professional slideshow templates available from Envato Elements. There are sure to be high quality templates that you can use.

The following tutorials are specific to webinars, but many of the same principles apply:

Find PowerPoint Slides for Your Next Web Meeting

Looking for slide templates to use with your video or web meeting software? Take a look at these options:

Start Using Online Meeting Software Today!

We've just explored the best video conferencing software tools for businesses.

You've also learned about some of the most popular web conferencing software features. If you're looking video conferencing software, there's no reason to hesitate—even if you're a business.

Go ahead and use this information to choose the right video meeting software for your needs!

Top Video Conferencing Tools (Quick Video)